Privacy Policy

1. Introduction

Adaptify is a software company that builds custom SaaS platforms, AI-powered systems, and digital products for businesses. This Privacy Policy describes how we collect, use, and protect information when you interact with our website or engage with our services.

This policy applies to:

• Visitors to the Adaptify website
• Prospective clients who contact us or submit inquiries
• Clients engaged in active projects or partnerships
• Partners and collaborators

By using our website or services, you acknowledge that you have read and understood this Privacy Policy.

2. Information We Collect

We collect information necessary to operate our website, communicate with you, and deliver our services. This includes:

Personal Information

• Name and contact details (email, phone number)
• Company name and role
• Information provided through contact forms or inquiries
• Project requirements and business information shared during discussions

Technical Information

• IP address and approximate location
• Browser type and version
• Device information and operating system
• Pages visited and time spent on the website
• Referring website or source

Engagement Information

During active projects, we may receive additional information as required to deliver services. This is governed by the specific terms of each engagement agreement.

3. How We Use Information

We use collected information for the following purposes:

• Communication: Responding to inquiries, providing information about our services, and maintaining contact during engagements
• Service Delivery: Executing projects, delivering software, and fulfilling contractual obligations
• Project Collaboration: Coordinating with clients and stakeholders throughout the development process
• Website Improvement: Understanding how visitors use our site to improve functionality and user experience
• Legal & Operational: Complying with legal obligations, enforcing agreements, and protecting our rights

We do not use your information for purposes unrelated to our services without your consent.

4. AI & Data Processing

Adaptify integrates AI into the software systems we build for clients. Our approach to AI and data processing is guided by the following principles:

• Client data is processed only in accordance with the terms of the applicable project agreement
• We do not use client data to train public AI models or for purposes outside the agreed scope
• Data boundaries and confidentiality are respected at all times
• AI systems built for clients operate within the client's infrastructure or designated environments as specified

Any AI processing related to your project is governed by the specific terms outlined in your engagement agreement.

5. Cookies & Analytics

Our website uses cookies and similar technologies to provide a functional experience and understand how visitors interact with our content.

Essential Cookies

These cookies are necessary for the website to function properly. They enable core features such as navigation and access to secure areas.

Analytics

We use analytics tools to collect aggregated, anonymized data about website usage. This helps us understand visitor behavior and improve our site. We do not use invasive tracking or build detailed personal profiles.

You can manage cookie preferences through your browser settings. Disabling certain cookies may affect website functionality.

6. Data Sharing & Disclosure

Adaptify does not sell, rent, or trade your personal information. We may share information only in the following circumstances:

• Service Providers: With trusted third-party providers who assist in operating our website or delivering services, under appropriate confidentiality obligations
• Legal Requirements: When required by law, court order, or governmental authority
• Protection of Rights: To protect the rights, property, or safety of Adaptify, our clients, or others
• Business Transfers: In connection with a merger, acquisition, or sale of assets, with appropriate notice

We do not monetize user data or share it for advertising purposes.

7. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes described in this policy, unless a longer retention period is required by law.

• Inquiry and contact data is retained for a reasonable period to maintain communication and respond to follow-up requests
• Project-related data is retained in accordance with the terms of the applicable engagement agreement
• Technical and analytics data is retained in aggregated or anonymized form

Upon request, we will delete or anonymize your personal information, subject to legal and contractual obligations.

8. Data Security

We implement reasonable technical and organizational measures to protect information against unauthorized access, alteration, disclosure, or destruction. These measures include:

• Encryption of data in transit
• Access controls and authentication
• Regular security assessments
• Secure development practices

While we strive to protect your information, no method of transmission or storage is completely secure. We cannot guarantee absolute security.

9. Your Rights

Depending on your location and applicable law, you may have certain rights regarding your personal information:

• Access: Request a copy of the personal information we hold about you
• Correction: Request correction of inaccurate or incomplete information
• Deletion: Request deletion of your personal information, subject to legal and contractual requirements
• Objection: Object to certain processing activities where applicable
• Portability: Request transfer of your data in a structured format where technically feasible

To exercise these rights, please contact us using the information provided below. We will respond within a reasonable timeframe.

10. International Data Transfers

Adaptify operates internationally, and your information may be processed in jurisdictions outside your country of residence. These jurisdictions may have different data protection laws.

When transferring data internationally, we apply appropriate safeguards to ensure your information remains protected in accordance with this Privacy Policy and applicable legal requirements.

11. Third-Party Links

Our website may contain links to third-party websites or services. We are not responsible for the privacy practices or content of these external sites.

We encourage you to review the privacy policies of any third-party websites you visit.

12. Changes to This Privacy Policy

Adaptify reserves the right to update this Privacy Policy at any time. Changes will be effective upon posting to the website with an updated effective date.

We encourage you to review this policy periodically. Continued use of our website or services after changes are posted constitutes acceptance of the revised policy.